REQUEST FOR PROPOSAL FOR OUTREACH VEHICLE
The Pendleton County Public Library Board of Trustees (“the Library”) is soliciting bids for an AWD KIA Telluride or vehicle of a similar model. The services requested in this document are for the Library located at 801 Robbins Ave., Falmouth, KY 41040.
The Library has adopted the Kentucky Model Procurement Code, KRS 45A.345 to 45A.460. The code can be reviewed at http://www.lrc.ky.gov/KRS/045A00/CHAPTER.HTM. The Board, all bidders, and all contractors must comply with all provisions of that code.
DUE DATE
Bids should be labeled, “bid for outreach vehicle” and will be received in person, by mail, or by email to the Contact Person: Melissa Byrd, Library Director for Pendleton County Public Library, 801 Robbins Ave, Falmouth, KY 41040; mbyrd@pcplibrary.org until 4:00 p.m. ET on June 27, 2022. Emailed bids must include a signature on the proposal. It is the contractor’s responsibility to verify receipt of any correspondence with the Contact Person. The Library reserves the right to reject any and all bids and to accept the bid or bids most advantageous to them.
BASIS FOR AWARD OF CONTRACT
The Library follows the rules and regulations of the Commonwealth of Kentucky pertaining to political subdivisions and follows the purchasing policies established by the Board of Trustees.
The Library reserves the right to receive, accept, or reject any and all proposals for any, or all, reasons. If awarded, the contract will go to the bidder submitting the lowest and/or best bid. In determining the lowest and/or best bid, the Library will consider other factors in addition to price. These factors shall include, but not be limited to: the experience and reputation of the bidder; any previous business dealings which the bidder has had with the Library; and the quality and adaptability of the supplies, equipment, or contractual services which are bid to the particular use required.
Contract will be awarded to the lowest and/or best bidder whose proposal complies with the requirements. Disqualification factors: Bids that don’t include the authorized representative of the firm’s signature and/or don’t include vehicles with AWD feature as requested will be disqualified. Bids received after the deadline will be considered non-complying and rejected un-opened.
TIMELINE
Due Date: Bids labeled, “bid for outreach vehicle” are due in person, by mail, or by email no later than 4:00 p.m. ET on June 27, 2022.